Zaviyya
AGENTFIXES ·REACHBOOKING

The Phone Rings at Lunch. It Goes to Voicemail. They Call the Next Dentist.

AI Receptionist: Every call and chat answered, day and night, and booked.

Book a CallFree Scan
31 of 100callers hung up before reaching anyone.
38%of calls to dental practices went unanswered.

How It Works

TriggerWhat the AI doesWhat you get
A call isn’t picked up, comes in after hours or hits a busy line. Same for a website chat or text.
01Says it’s an AIAUTOMATIC
02Asks the basicsAUTOMATIC
03Answers from your FAQAUTOMATIC
04Books or calls backAUTOMATIC
05Texts the officeAUTOMATIC
Booked on your schedule, plus a morning report.
↓ Hands off at any step
Your teamPain, swelling, bleeding or trauma; an upset caller; or “I want a person.” Warm transfer or urgent alert.
Trigger
A call isn’t picked up, comes in after hours or hits a busy line. Same for a website chat or text.
What the AI does
01Says it’s an AIAUTOMATIC
02Asks the basicsAUTOMATIC
03Answers from your FAQAUTOMATIC
04Books or calls backAUTOMATIC
05Texts the officeAUTOMATIC
↙ Any step
Your team · hands off at any stepPain, swelling, bleeding or trauma; an upset caller; or “I want a person.” Warm transfer or urgent alert.
What you get
Booked on your schedule, plus a morning report.
Opens with: “This is the AI assistant for {Practice}. This call may be recorded.”
  1. 01Opens with disclosure: “This is the AI assistant for {Practice}. This call may be recorded.”AUTOMATIC
  2. 02New or existing patient? What is the call about? Which insurance?AUTOMATIC
  3. 03Answers hours, location, plans and the new-patient offer, from a practice-approved FAQ.AUTOMATIC
  4. 04Books an open slot on the real schedule, or creates a callback.AUTOMATIC
  5. 05Texts a summary to the office.AUTOMATIC

A Real Call, Start to Finish

Example. Names and times are invented.
TUE 7:04 PM · FRONT DESK CLOSED · ANSWERED IN 1 RINGEXAMPLE
AI ASSISTANTHi, this is the AI assistant for Example Family Dental. This call may be recorded. How can I help?
CALLERI chipped a tooth. I’m not a patient yet. Do you take Delta Dental?
AI ASSISTANTYes, we’re in network with Delta Dental PPO. Is there any swelling or bleeding?
CALLERNo, just a bit sore.
AI ASSISTANTI can book you a new-patient exam on Thursday at 9:30 am. Shall I?
CALLERYes, please.
✓Booked · New-patient exam · Thu 9:30 am · on your schedule
7:06 PM · SUMMARY TEXTED TO THE OFFICE
What the AI did
  1. 01Said it’s an AI, and that the call may be recorded.
  2. 02Answered the insurance question from your approved FAQ.
  3. 03Asked about pain and swelling only to decide who handles the call. No advice given.
  4. 04Booked an open slot on the real schedule.
Your team · if the caller had said…“Swelling”, “bleeding”, “I want a person”, or sounded upset → warm transfer in hours, urgent alert after hours.

The Same Moment, Without and With

WithoutWith AI Receptionist
Lunch call goes to voicemailAnswered in your practice’s name
Caller rings the next dentistBooked onto your schedule
3 pm call-back, no answerSummary already in your inbox
Nobody knows how many calls were missedA weekly count of calls the AI covered

Plugs Into

Your phone system (call forwarding)Your schedule (PMS)OWNER TO CONFIRMSMS

What You See Every Week

Example
WeekCalls answered by the AINew-patient appointments bookedHandoffs to your team
26 Oct – 1 Nov4695
Example numbers for an invented practice. Your report shows your own, every Monday.

Guardrails

It never gives clinical advice.
It says it’s an AI at the start of every call.
A person is always one sentence away: “I want a person” transfers the call.
Calls are recorded only after the disclosure, in every state.

Pairs With

ENGINENew-Patient EngineAds, answering and booking as one system, measured in kept appointments.How It WorksAGENTPILOTConfirm & RefillEvery visit confirmed; every cancelled slot offered to the waitlist.How It Works

Questions

Will it sound like a robot?
It speaks naturally, answers in your practice’s name and says up front that it’s an AI assistant.
Does it replace my front desk?
No. It covers lunch, after hours and busy lines. Your team still takes every call they can.
Can I hear it?
Yes. We play sample calls on the walkthrough.Sample calls: owner to supply
Does it book into my practice software?
We confirm how we connect to your system before we promise it.Supported systems: owner to confirm

Book a 20-Minute Walkthrough.

We go through your scan and show how this would work for your practice. Free, no obligation.

Free Scan
cal.com/zaviyya/revenue-audit20 min · Video or phone · Free
Times show in your time zone.Calendar not loading? Open the booking page