Zaviyya
AGENTPILOTStatus: owner to confirmFIXES ·BOOKINGINSIDE THE SCHEDULE

A Morning Cancellation Is an Empty Chair by the Afternoon.

Confirm & Refill: Every visit confirmed; every cancelled slot offered to the waitlist.

Join the PilotFree Scan
We’re running this with a few practices first.
12%average cancellation rate. The top 10% are at 1%.

How It Works

TriggerWhat the AI doesWhat you get
A visit is booked, or a slot is cancelled.
0172h and 24h textsAUTOMATIC
02Confirm or moveAUTOMATIC
03Slot releasedAUTOMATIC
04Waitlist textedAUTOMATIC
05Schedule updatedAUTOMATIC
Confirmed visits and refilled chair hours.
↓ Hands off at any step
Your teamAnyone who wants to talk it through.
Trigger
A visit is booked, or a slot is cancelled.
What the AI does
0172h and 24h textsAUTOMATIC
02Confirm or moveAUTOMATIC
03Slot releasedAUTOMATIC
04Waitlist textedAUTOMATIC
05Schedule updatedAUTOMATIC
↙ Any step
Your team · hands off at any stepAnyone who wants to talk it through.
What you get
Confirmed visits and refilled chair hours.
  1. 01Sends confirmations by text 72 and 24 hours before.AUTOMATIC
  2. 02The patient confirms or reschedules.AUTOMATIC
  3. 03A cancellation releases the slot.AUTOMATIC
  4. 04The waitlist gets a text. The first reply wins.AUTOMATIC
  5. 05The schedule is updated.AUTOMATIC

A Cancellation, Refilled Before the Desk Opens

Example. Names and times are invented.
TUE · HYGIENE CHAIR 2 · 7:40 AMBEFORE
8:00Cleaning · K. Lee
9:00Cleaning · P. Shah
10:00Cancelled at 7:42 am
11:00Perio maint. · D. Cole
1:00Cleaning · A. Ruiz
2:00Cleaning · T. Moss
7:42Patient cancels by textThe 10:00 slot is released.
7:43Waitlist texted4 patients who asked for an earlier visit.
7:51First reply winsM. Garcia: “Yes, I’ll take it.” Others told it’s gone.
7:52Schedule updatedConfirmation sent. Nothing for the desk to do.
MAX 1 TEXT A DAY, 3 A WEEK · OPT-OUTS HONOURED AT ONCE
TUE · HYGIENE CHAIR 2 · 7:52 AMAFTER
8:00Cleaning · K. Lee
9:00Cleaning · P. Shah
10:00Cleaning · M. Garcia · from waitlist
11:00Perio maint. · D. Cole
1:00Cleaning · A. Ruiz
2:00Cleaning · T. Moss
EXAMPLE · 1 CHAIR HOUR SAVED

Plugs Into

Your schedule (PMS)OWNER TO CONFIRMSMS

What You See Every Week

Example
WeekConfirmation rateSlots refilledChair hours saved
26 Oct – 1 Nov91%67.5
Example numbers for an invented practice. Your report shows your own, every Monday.

Guardrails

At most 1 message a day and 3 a week.
Opt-outs honoured at once.
No treatment detail in a text.

Pairs With

AGENTPILOTRecall AgentOverdue hygiene patients found, contacted and rebooked.How It WorksAGENTAI ReceptionistEvery call and chat answered, day and night, and booked.How It Works

Join the Pilot.

We’re running this with a few practices first. Pick a time and we’ll see if it fits yours.

Free Scan
cal.com/zaviyya/revenue-audit20 min · Video or phone · Free
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