Zaviyya
AGENTPILOTStatus: owner to confirmFIXES ·BOOKINGINSIDE THE SCHEDULE

You Diagnosed It. They Said “Let Me Think About It.” Nobody Called.

Treatment Follow-Up: Diagnosed treatment followed up until it’s booked or declined.

Join the PilotFree Scan
We’re running this with a few practices first.
42%average case acceptance. The top 10% of practices reach 75%.
$1M–1.5Mof unscheduled treatment per practice, per year.
12.9%of people skipped dental care because of cost.

How It Works

TriggerWhat the AI doesWhat you get
A plan was presented but not scheduled within 7 days. You set the window.
01Plain-language noteAUTOMATIC
02Estimate + financingAUTOMATIC
03Answers questionsAUTOMATIC
04Books or hands offAUTOMATIC
05Closes the loopAUTOMATIC
Treatment booked, and a weekly dollar figure of unscheduled treatment followed up.
↓ Hands off at any step
Your teamAny clinical question, anything about the diagnosis, and price negotiation.
Trigger
A plan was presented but not scheduled within 7 days. You set the window.
What the AI does
01Plain-language noteAUTOMATIC
02Estimate + financingAUTOMATIC
03Answers questionsAUTOMATIC
04Books or hands offAUTOMATIC
05Closes the loopAUTOMATIC
↙ Any step
Your team · hands off at any stepAny clinical question, anything about the diagnosis, and price negotiation.
What you get
Treatment booked, and a weekly dollar figure of unscheduled treatment followed up.
  1. 01Sends a plain-language note on what the treatment is and why it matters, approved once by the dentist.AUTOMATIC
  2. 02Shows the insurance estimate and a financing link.Financing provider: owner to confirmAUTOMATIC
  3. 03Answers common questions from approved answers only.AUTOMATIC
  4. 04Books, or hands a warm lead to your treatment coordinator.AUTOMATIC
  5. 05After the agreed sequence the plan is marked declined. It is never chased forever.AUTOMATIC

One Plan, Followed up Until It’s Decided

Example. Names and times are invented.
TREATMENT PLAN PRESENTED, NOT SCHEDULEDEXAMPLE SEQUENCE · YOU SET IT
Day 0VISITPlan presentedPatient says “let me think about it.”
Day 7TEXTPlain-language noteSecure link to the plan. No detail in the text.
Day 10EMAILEstimate + financingInsurance estimate and a financing link.
Day 14TEXTAnswers questionsFrom approved answers only.
Day 21CALLAI call, with consentOnly if consent is on file.
Day 28CLOSEDMarked declinedLoop closed. Never chased forever.
  1. Day 0VISIT
    Plan presentedPatient says “let me think about it.”
  2. Day 7TEXT
    Plain-language noteSecure link to the plan. No detail in the text.
  3. Day 10EMAIL
    Estimate + financingInsurance estimate and a financing link.
  4. Day 14TEXT
    Answers questionsFrom approved answers only.
  5. Day 21CALL
    AI call, with consentOnly if consent is on file.
  6. Day 28CLOSED
    Marked declinedLoop closed. Never chased forever.
✓Stops the moment they book or reply. A reply goes to your coordinator as a warm lead.
YOUR TEAM · Clinical questions, the diagnosis, and any price negotiation.

The Same Moment, Without and With

WithoutWith Treatment Follow-Up
Plan printed, patient leavesA plain-language note follows the same day
“Let me think about it,” then nothingA short, agreed sequence of follow-ups
The cost question goes unaskedEstimate and financing link up front
The desk means to call, never doesWarm leads go to your coordinator
Nobody knows how much is unscheduledA weekly dollar figure followed up

Plugs Into

Your schedule and treatment plans (PMS)OWNER TO CONFIRMSMS and emailFinancing providerOWNER TO CONFIRM

What You See Every Week

Example
WeekPlans followed upBookedDeclinedStill open
26 Oct – 1 Nov2374$48,200
Example numbers for an invented practice. Your report shows your own, every Monday.

Guardrails

Never gives clinical advice or discusses the diagnosis. That goes to your team.
No treatment detail in a text. A secure link holds the plan.
Stops after the agreed sequence, or the moment a patient asks.
Calls only with consent on file. Texts follow TCPA limits.

Pairs With

AGENTPILOTRecall AgentOverdue hygiene patients found, contacted and rebooked.How It WorksAGENTPILOTConfirm & RefillEvery visit confirmed; every cancelled slot offered to the waitlist.How It Works

Questions

Will patients feel chased?
No. You set the sequence, usually 3 or 4 touches over a few weeks, and it stops when they reply or decline.
Who writes the messages?
We draft them. Your dentist approves them once.
Does it work with my practice software?
It needs to read your unscheduled treatment plans. We confirm the connection for your system first.Supported systems: owner to confirm
What does it cost?
One flat monthly price per location. We share it on the walkthrough.Price: owner to confirm

Join the Pilot.

We’re running this with a few practices first. Pick a time and we’ll see if it fits yours.

Free Scan
cal.com/zaviyya/revenue-audit20 min · Video or phone · Free
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